Exhibitors Information


The organisers of the AAF, GM Events Ltd, welcome applications from galleries, art organisations, print studios and professional artists. Exhibition stand prices start from £750 plus vat. 

AAF celebrates its return to the Aberdeen Music Hall which not long ago completed a major 9 million pound refurbishment programme.

Be part of this exciting event that has become a major part in Aberdeen’s cultural calendar with visitors enjoying free admission for adults and children.


  • All inclusive exhibition stands start from just £750 plus vat
  • Flexible exhibition space
  • Extensive Marketing and PR campaign. Details to follow
  • Plentiful nearby car parking
  • On site café, complimentary wrapping service, free Children’s Arts Club
  • Back stage storage facilities
  • Steward assistance
  • Established client database
  • Tenth year event history in Europe’s Oil capitol
  • Complimentary Wrapping Service available. Please note we use a recycled environmentally friendly paper equivalent of bubble wrap.


  • Landmark city centre venue
  • Recently opened following an extensive £9 million pound transformation
  • First class hotels nearby
  • Event Partner hotel
  • Venue has an established client database
  • Major office and retailers just a stones throw away
  • Off load metres from exhibition floor

Aberdeen Art Fair is an annual event established in 2011 by GM Events Ltd. This welcome addition to the flourishing Scottish arts scene will once again bring together a wonderful range of of galleries and artists from across Scotland and the UK. The art fair opens on the Friday with its Preview Evening from 6pm – 9pm it is free to enter and provides corporate entertainment opportunities for our sponsors. This is followed by the Saturday and Sunday Public Open Days which has seen visitor numbers and sales go each year from strength to strength.

Applications are invited from art galleries, professional artists, print studios and art collectives. We will require to see 6 samples of the art similar to those in style that you wish to exhibit at the event. To ensure a variety and broad range of art is on offer each new exhibitor is subject to the same selection process. The Exhibitors Application Form can be found below along with the events terms and conditions and FAQs.

For deadline details email aberdeenartfair@btinternet.com

We welcome applications from printmakers and print studios.
Prints on sale must be authographic prints – that is involving the “hand of the artist” in their production. (original prints – editions of up to 250 acceptable.)

Our Exhibition stands are provided by one of the UKs best known suppliers of Shell Systems and come complete with

  • Choice of Shell Scheme or Wooden Frame Panel stands available
  • Fascia board with gallery name and stand number
  • Gallery  lighting, individual power supply, chairs and table (the table is 4 x 2 so suitable for larger stands only) are all included in the price. There are no hidden extras.
  • Carpeted stand with white shell walls 2.4m high plus overhead gallery standard lighting
  • Exhibitor passes
  • Free listing into the Aberdeen Art Fair Guide
  • Website entry that will include full contact details and 50 word business profile
  • Free Childrens Arts Club on Saturday and Sunday
  • Full afternoons hanging time on Friday with staff available to assist with carrying
  • Storage space
  • A hooks and wires hanging system is provided. Exhibitors can bring their own hanging system subject to agreement with the organisers.


Exhibitors Application Form and Exhibition Stand Prices –  Click Here

Friday 12.00am– 5.00pm Exhibitors set up
Friday 6.00pm – 9.00pm Public Open Evening and Corporate Event
Saturday 10.00am – 5.30pm Open to public
Sunday 10.00am – 5.00pm Open to public
Take down – Sunday from close of show


  • Exhibitors are prohibited from piling art on the exhibition stand floor. All work must be unwrapped and hung on the walls. Work can be presented in exhibitors own browsers. Secure storage facilities are available.
  • Prints on sale must be authographic prints – that is involving the “hand of the artist” in their production. Mass produced reproductions even if high quality ink jet (giclee) or screenprint are not acceptable. (Editions up to 250 acceptable.) Artists & photographers working digitally can exhibit ‘giclee’ prints but they must be of the highest possible quality using proven colourfast inks high quality paper and of a limited edition.
  • Artists cannot sublet their space or any part of it to another party without prior permission
  • Artists cannot display the work or services of another party without prior permission
  • If the event is cancelled we will return your deposit and stand fee in full but cannot be held liable for any additional expenses incurred.
  • All stand fees must be paid in full by 1 July. If payment is not received in full by this date, unfortunately you will lose your allocated stand and 20% deposit.
  • You are responsible for your own insurance of your work, public liability will be covered by GM Events for the overall running of the fair but we advise that you still have back up.
  • All artwork must be displayed within the confines of the exhibition stand.
  • All work displayed must be for sale.
  • No artwork deemed to be offensive in nature will be allowed.
  • A few cards and postcards can be displayed and sold but must not dominate – 3 or 4 designs max.
  • An artist can only be represented at one exhibition stand throughout the art fair and therefore cannot be exhibited at multiple stands.

About the Organisers
The Aberdeen Art Fair is presented by GM Events Ltd who have offices in Aberdeen and Glasgow and whose Director Gerry Muldoon along with his colleagues have been delivering cultural events in Scotland for 20 years. The company has a reputation for delivering successful events and have worked in partnership with many private and public sector organisations such as Scottish Enterprise, Aberdeenshire Council, Aberdeenshire Leader, Arts and Business Scotland and Royal Deeside and Cairngorms Destination Management Organisation.

Aberdeen Art Fair will be backed by an extensive focused marketing and PR campaign that will bring together the discerning art buyer, the art enthusiast and the novice collector.
Its worth remembering that the population of the North-East of Scotland is in the top three of the highest disposable incomes in the UK. With a buoyant economy that has a thirst for culture and a long standing tradition of producing great artists combined with a superb range of galleries and one of the finest art schools in the UK Aberdeen and its Aberdeen Music Hall provides a perfect host for the Art Fair.

The marketing campaign will include

  • Outdoor media campaign
  • Cultural/art magazine ads
  • On-line arts magazines sites
  • Leaflet drop
  • Targeted Google Ads Campaign
  • Targeted invites to the oil sector
  • Targeted invites to the legal and financial sectors
  • Extensive PR and Social Media campaign using the services of one of Aberdeen’s leading PR companies, Prism PR.
  • Aberdeen Art Fairs own website www.aberdeenartfair.co.uk
  • Extensive local advertising campaign including Press and Journal, Evening Express, West End Gazette, The Citizen and Northsound Radio.
  • Database marketing to previous years AAF customers and prospects
  • Marketing and social media partnership with Own Art

Why can’t I sell Giclee (Inkjet) reproductions?
We want Aberdeen Art Fair to have and maintain a reputation for selling the best quality original artwork. We are very supportive of original printmaking and wish to exhibit many printmakers / printmaking studios. We feel that in the long term, exhibiting and selling reproductions undermines the event as a high quality national art fair, and in the short term confuses the public about what is and what is not an original print.

Is there a commission charge on sales?
No commission is charged.

How many hanging wires will be on the exhibition stands?
Small Pods – standard 10 perlon wires with hooks within stand
Large Pods – standard 16 perlon wires with hooks within stand
plus there will be extras available if necessary

What size will the table be on the exhibition stand ?
The large exhibition stands only will be supplied with a trestle table which is approx 4ft x 2ft with a white table cloth, (if you don’t want a table just let us know).

Please can you confirm when we can get access to the Music Hall?
Access will be available from 12 noon – there will be a team of people to help you bring in your artwork.

De-rig timing?
De-rig will be 5.00 on Sunday once all the visitors have left. Again there will be assistance to get your artworks out to your transport. Please just bear in mind that there are quite a few of you leaving at the same time so it may slow things down. We are aiming to have the Hall cleared by yourselves by about 6.30 – then the exhibition people will come in to dismantle everything.

Storage of artwork during the Fair?
There is secure storage facilities in rooms just metres from the main hall. You will be introduced to the head steward on arrival who will show you to your storage area.

What labels can we use?
You can use sticky labels as long as you take them off at the end. You can also use card/foamex labels stuck on with blu or white tack.

What is the standard lighting?
Small Pods – standard 2 lights per stand (1 max available for purchase)
Large Pods – standard 3 lights per stand (2 max available for purchase)
(Any extra lights can be purchased at a cost of £15 plus VAT each)

If after reading through this information you have any queries please don’t hesitate to contact us on aberdeenartfair@btinternet.com

Our legal boffins ask us to point out that AAF my not be suitable for every type of artist/exhibitor and we therefore cannot promise or guarantee results in any way. If you have any queries on this please contact us.

[su_heading align=”left”]Quotes from a few of the AAF Exhibitors [/su_heading]

Clarke Hutt of Aberdeen and Kirkcaldy based Enid Hutt Gallery – “Reaction to the size and layout of the Beach Ballroom has once again been very positive and the fact there is ample and free car parking in the vicinity has been a big attraction.”

Wendy Helliwell, First time exhibitor at the AAF – “It was great. Visitors responded well to my work, which is a little bit different, and said how much they enjoyed it. From my perspective, it’s all about building an audience who are drawn to the texture and colour of my paintings.”

Barry Lawson from Ron Lawson Art – “It’s a great location and ideally suited to an event such as this and we’re very happy with how the weekend has gone.”

Simon Hearnden of Berlin Walls – “This was a fantastic opportunity to bring the work of Walter Lindner to a new audience and I am really pleased with the reaction of those who visited, with quite a number of new admirers of Lindner confirmed over the weekend.”

Ade Adesina – “The Aberdeen Art Fair has really helped in spreading the word for me over the past few years and once again, this was another successful event for me and it is one that is a regular on my calendar.”

Anon – “Building could’ve done with air con on Sunday as it got very warm due to the sunny day which probably explained why the footfall was down from the  busy Sunday of last year, also could you get a proper coffee machine”.